Document Hub - Branded, Versioned Portals for Policies and Terms
Document Hub is a ContractControl power module for publishing the documents your team and customers always need: internal policies, online terms, and compliance docs. Create a branded, versioned portal that is published once and stays always current, so nobody ever lands on an outdated PDF.
Document Hub is part of the ContractControl CLM platform. Explore all power modules or book a demo to see it in action.
One place for every policy your team needs to find
HR guidelines, IT acceptable use, expense policies, and codes of conduct all live in a single, always-current place. Staff get a searchable hub instead of outdated PDFs in email, and role-based access ensures the right people see the right documents. The hub always serves the latest version, so staff never land on something outdated.
Manage online terms without chasing other teams
Update online agreements and terms yourself, without relying on Marketing or Engineering. Every update auto-saves as a new version with a timestamp, and you can roll back to any previous version in one click. Manage all of your online terms - privacy policy, ToS, DPA, SLAs - from a central hub, each with a public URL that always serves the latest version and a visible version history with effective dates.
Key features
- Full-text search: Search every page of every document, including scanned PDFs, with AI extraction by default.
- Smart folders: Rules-based folders that auto-populate. Tag once, organize forever.
- Version everything: Every save is a version. Every version is diffable. Restore in one click.
- Native editing: Edit Word and Markdown documents inline, with no roundtrip and no lost formatting.
- Embed anywhere: Incorporate online terms in website footers, sign-up flows, and other contracts with a single embed code.
- Role-based access: Set view, edit, and publish rights per document, folder, or hub, with separate permissions for internal staff, external partners, and public users.
- Audience segmentation: Create unlimited hubs, each with its own domain, branding, and access rules, so audiences never see content that is not meant for them.
- Access audit trail: Every view, download, and version change is logged automatically and exportable to PDF or CSV.
Frequently asked questions
What is a Document Hub in ContractControl?
Document Hub is a ContractControl power module that lets you create branded, versioned portals for the documents your team and customers always need, such as internal policies, online terms, and compliance docs. Each hub is published once and stays always current, so people never land on an outdated version.
Can I publish and update online terms myself without a developer?
Yes. You can edit and publish online agreements and terms directly, with no developer required. Every update auto-saves as a new version with a timestamp, and you can roll back to any previous version in one click. Terms can be embedded in website footers, sign-up flows, and other contracts, always serving the latest published version.
How does version control work in Document Hub?
Every save is a version, and every version is diffable. You can compare changes and restore a previous version in one click. Version history is visible to users with effective dates, so it is always clear which document was in force at any given time.
Can I control who sees each document?
Yes. You can assign precise access per document, folder, or hub, with separate view, edit, and publish rights for internal staff, external partners, and public users. You can also create separate hubs for different audiences, and every view, download, and version change is logged automatically for compliance.